Site forms
Most Irish sites walk the job once a week with a safety checklist: housekeeping and access, working at height, scaffolds and ladders, plant and tools, chemical agents and PPE, first aid and emergency arrangements. The walk itself is the easy part. The hard part is a record that shows who inspected, what failed and who was to fix it, and that nobody can quietly tidy up afterwards. Fidrel’s Irish site safety inspection is a ready template for that walk, filled in on a phone or tablet, with every Fail counted and the form locked once it is submitted.
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A paper sheet that shows every item satisfactory for months on end says more about the form than about the site. Inspections only mean something when failures are written down as readily as passes, with what was found and who is dealing with it.
When last week’s sheet is in a binder in the site office, nobody notices that the edge protection on the same floor failed on three walks in a row. Repeat failures need to be visible across inspections, not only within one.
A spreadsheet can be corrected after an incident, and everyone knows it. A record that is locked when it is submitted carries more weight with the client, an insurer or an inspector who asks how the site was being checked in the weeks before.
The Irish site safety inspection has six tick items and one text item: housekeeping and access routes; working at height and edge protection; scaffolds and ladders; plant, electrics and tools; chemical agents and PPE; first aid and emergency arrangements; and, written out, the defects found and the person responsible. The template describes itself as a weekly inspection, and its tick items are required, so a form cannot be submitted with any of them left blank. Because the template belongs to the project once it is added, a contractor can rename it, add items or split it into separate checklists for different parts of the job.
Site forms
Housekeeping and access routes covers clear walkways and stairs, materials stacked safely, waste cleared and routes lit. Working at height and edge protection asks whether guardrails and toe boards are in place on open edges and whether floor openings are covered and marked. Scaffolds and ladders covers whether scaffolds have been inspected and tagged, ties and boards are complete and ladders are secured and sound. Plant, electrics and tools looks at guards, daily checks on plant, the condition of leads and hand tools and the protection of temporary supplies. Chemical agents and PPE asks whether substances are stored and labelled properly, their safety data is on site and the right protective equipment is worn. First aid and emergency arrangements checks the kit, the named first aiders, fire points, escape routes and the assembly point. These prompts help the person walking the site; the site’s own safety and health plan sets what applies.
Step 1
In Site forms, open Templates and choose Add standard templates. On the Irish site this adds an inspection and test record, the site safety inspection, a delivery inspection and a permit to work template, each ready to use.
Step 2
Edit the site safety inspection to add items for the risks your job carries, such as excavations, crane and lifting operations or public protection at the hoarding, and decide which items must always be answered.
Step 3
Choose Fill in a form and the site safety inspection, set Location / element to the whole site or the area walked, and answer each item Pass, Fail or N/A on a phone or tablet as you go round.
Step 4
Note the defects found and the person responsible for each, then Submit. The form is locked, the list shows how many non-conformances it holds, and next week’s walk starts by checking those items again.
Every Fail is counted. The list of completed forms shows each inspection with its F- number, location, inspector and date, a badge with the number of non-conformances it holds, and whether it is still a draft or submitted. Filter the list to the site safety inspection template and the weeks line up one after another; open any form to see the answer to each item and the defects written beneath. Search covers form names, locations and inspectors, so the inspections a particular foreman carried out, or those covering one block, come up straight away.
A form can be saved as a draft during the walk and finished in the site office. Submit asks for confirmation and then locks it: the database refuses any change to a submitted form, and only drafts can be deleted. Each form keeps its own copy of the template’s items, so improving the checklist next month does not alter the inspections already on record. Members who can write in the project fill in forms, and Carried out by starts with whoever opens the form; other members with access can read them.
The same step gives the site three more forms. The inspection and test record checks finished work against the construction issue drawings and specification, the materials, the setting out and tolerances, connections and seals, and attached certificates and test results. The delivery inspection checks a load against the order and delivery note, for the right item and quality, for damage and labelling, and for certificates and CE marking. The permit to work template records the work activity and location, hazards and controls, isolations, the emergency briefing and who authorised the work and until when; it is a record of that authorisation, not a system that controls the work.
Fidrel does not make a site safe or show that it meets any requirement: the form records what the inspector saw. The checklist does not replace any statutory form or register you are required to keep. A Fail creates no task, non-conformance report or reminder by itself; follow-up is written on the form and chased by the site team. Weekly inspections are not scheduled or reminded: each walk starts with Fill in a form. Forms run in the browser with no separate app, need a connection and hold no photos.
Your trial applies to your first own project and starts when that project is created. No card required. Afterwards, choose card or invoice to continue.
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Read moreYes, in the browser on a phone or tablet. The form needs a connection and there is no separate app, and photos are kept in the project’s documents rather than on the form itself.
Yes, if they are a member of the project who can write there. Carried out by starts with whoever opens the form and can be changed to another member of the project.
Yes. Add items for excavations, lifting, traffic or anything else your job needs, choose whether each is a tick, text, number or date item, and mark the ones that must be answered.
It is recorded as a Fail and counted as a non-conformance on the form. Fidrel raises no task from it, so write the defect and the person responsible in the text item and check it on the next walk.
No. Once submitted it is locked and can be neither changed nor deleted. If something was recorded wrongly, fill in a new form that explains the correction and refers to the first.
No. It is a starting checklist for the weekly walk. Scaffold, excavation and plant inspections, and anything your safety and health plan asks for, may need forms of their own.
