Nobody has the distribution list
The revision went out months ago to a list that lived in one person’s sent items. When it is replaced, the new issue goes to today’s list, and the installer who started last spring never hears.
Superseded revisions
Superseded drawings: finding and warning everyone who still holds one
A drawing is superseded the moment a newer revision is issued, but the old one does not disappear. It sits in inboxes, on tablets and pinned to the cabin wall. Fidrel cannot collect paper copies, yet it does know who was sent which revision by transmittal, flags older revisions wherever they turn up in the project, and lets you warn every holder of a replaced revision at once.
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Why superseded drawings stay in use
Old files carry no warning
An attachment does not know it has been replaced. Someone opens the PDF they were sent in March and finds nothing on it to say a newer revision exists.
Questions asked on the wrong revision
An RFI or a review comment refers to P02 after P03 has been issued, and the answer is written against a drawing that no longer applies.
What the holder of an old revision sees
The notice is headed Revisions you received have been replaced and lists each one as rev P02 replaced by rev P03, adding that a replaced revision no longer applies and that the current one comes in a new transmittal. On the transmittal’s own link page every replaced revision carries a Replaced by label with the newer revision, and a line asks the reader to request the current revision from the sender.
Common data environment (CDE)
Older revisions flagged across the project
Superseded is not only a transmittal matter. In the drawing register, All revisions lists earlier revisions under the current one, each marked Superseded. An RFI raised from a markup remembers the revision it was raised on and warns when the drawing has moved on, with a link to the newer revision. A review stays on the revision it began with and says so when a newer version arrives; the person who started it, or an administrator, can move the open markups across while the review is still open. Copies handed over to facilities management show Newer in the project when the project has a later revision, with a button to fetch it.
From a new revision to a warned recipient
Step 1
Upload the new revision
Upload the file under the drawing’s existing number so it becomes the next revision of the same document. Members who may open the folder get an entry in the bell straight away and one e-mail once the uploads stop.
Step 2
Open Who holds which revision
In the transmittal register, the holdings view lists every document and recipient with the latest revision they were sent, when it was sent, opened and confirmed, and Replaced by with the new revision wherever theirs is out of date.
Step 3
Tell the recipients
Choose Tell the recipients their revisions were replaced. Each holder gets one e-mail naming the revisions that replaced theirs, with a fresh personal link, and Fidrel reports how many people the notice reached.
Step 4
Issue the current revision
Choose New transmittal with the current revisions to start a transmittal with the replacing revisions and the same recipients already filled in, then check it and issue it.
Each holder is told once
Fidrel remembers which replaced revisions each recipient has already been told about. Press the button again after the next revision and only those who have not heard about it are written to; if everyone has, the page says so and sends nothing. Members who can write in the project may send the notice; viewers and guests cannot.
What Fidrel cannot do about superseded drawings
Only revisions sent by transmittal with a personal link are traced: a drawing that left as an e-mail attachment, on paper or through another system does not appear in the holdings view. The notice does not take the old file back: the link page still offers the replaced revision for download, marked with the revision that replaced it. If more than 50 recipients across the project hold a replaced revision, Fidrel refuses to send the notice at all, so a distribution that large has to be followed up another way. Nothing is printed on a downloaded or printed copy to say it has been superseded.
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Superseded revisions
Frequently asked questions
Anything else on your mind? We are happy to help.
Talk to usA superseded drawing is a revision that a later revision of the same drawing has replaced. It stays on record as part of the drawing’s history but should no longer be used to build, order or price from.
If it went out by transmittal with a personal link, the holdings view shows each recipient’s latest revision, when they opened and confirmed it, and whether a newer revision has replaced it.
Yes, while their link is valid. The link page keeps the download but marks the replaced revision with the one that superseded it, and asks them to request the current revision.
No. Each recipient hears about each new revision once. If you press the button when everyone has already been told, Fidrel says so and sends nothing.
Members who may open the folder get a notice in the bell when the new revision is uploaded, and a gathered e-mail unless they have switched it off. The drawing register marks the earlier revision Superseded.
An RFI raised from a markup keeps the revision it was raised on, and its page warns when the drawing has a newer revision, with a link to it, so the answer can be checked against the current issue.