The controller becomes the mailing list
Every upload is followed by a hand-written email with the sheet numbers. It is skipped on a busy day, and the next day a crew builds from the sheet that was meant to be replaced.
Documents
Construction drawing upload notifications
People need to hear that a new revision is out without the document controller writing a separate email every time. This page explains what Fidrel does when a drawing is uploaded: who is told, how the email is timed, what each person can switch off, and where a notification stops and a formal transmittal begins.
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Why revision news gets lost
Fifteen files, fifteen emails
A system that sends one email per file trains its readers to ignore it. After the first big upload, the useful message about the one critical sheet sits unread among the others.
Telling people who should not see it
A blanket notice to everyone on the project names files that some of them may not be allowed to open. The email itself becomes a way to learn what is in a restricted folder.
Who is told and who is not
The recipients are decided by the database, not by a list you maintain. A notice goes to the other members of the project who may open the documents module and who may open the specific file, folder by folder. Someone shut out of a restricted folder is not told that a file arrived in it, and a person who is not a member gets nothing. Because of that, you do not add or remove people from a distribution list when the team changes; changing someone’s access changes who is told.
Documents, drawings & models
One mail for a batch
The bell entry is made at once, one per upload, and the email is gathered. A batch of fifteen drawings, uploaded in rounds from a computer and a phone, ends up as one email per recipient that names all of the files. One file in the email opens that document; several open the folder they are in, or the documents page when they went to more than one folder. An upload older than six hours is not emailed any more, though the notification in Fidrel stays.
What happens when a drawing is uploaded
Step 1
Upload the file or the new revision
Upload to the folder. A file whose number already exists is listed as New version of that number, and an identical file is skipped. Nothing else is needed from you to start the notice.
Step 2
Fidrel tells the people who can open it
Each project member who may open that file gets a notification in Fidrel at once, titled with your name and that you uploaded a document, or with the number of files when it was several. You are not notified of your own upload.
Step 3
The email follows when you stop
The email waits until you have stopped uploading for two minutes, then names every file you uploaded since the last one. Two emails about your uploads in the same project are at least 15 minutes apart.
Step 4
Each person sets what they receive
In Profile, under Notifications, a person chooses the channels Email and In the app and the topics, among them Document updates. Switching off Document updates, or the email channel, stops these emails for that person.
Reviews and transmittals are separate routes
A drawing review sends its own notification and email to the participants when it starts and when someone comments. A transmittal is the formal route to people outside the project: each recipient gets an emailed personal link that is valid for 30 days and needs no account, the transmittal shows Sent, Opened or Not opened, and a recipient can confirm receipt. When a revision is later replaced, Who holds which revision lists who still has the old one and can email them.
What the notifications do not do
Fidrel sends no text message and no mobile push notification for an upload; a notice arrives in Fidrel and by email. There is no subscription to a single folder or discipline, because the notice follows who can open the file. A notification does not prove that anyone read it. Use a transmittal when you need to show who opened and confirmed a revision. The timing of the email is fixed, so you cannot ask for an immediate email per file or for a daily summary.
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The other project members who may open the documents module and that particular file or folder. They get a notification in Fidrel and an email, unless they have turned these off in their profile.
No. The email is gathered: it goes after two minutes without further uploads and names all the files uploaded since the previous one. Two emails about your uploads in a project are at least 15 minutes apart.
Yes. In Profile, under Notifications, switch off Document updates or the Email channel. The notification in Fidrel remains unless you turn off In the app as well.
No. Recipients are limited to members who may open the file, so a restricted folder’s uploads are not announced to people outside it.
Issue a transmittal. Each recipient gets an emailed personal link to download the documents without an account, and the transmittal records who opened it and who confirmed receipt.
No. Upload notices arrive in Fidrel and by email only. There is no text message or mobile push notification.