Ticked in the cabin at the end of the week
The ITR for a run of first-fix pipework is completed from memory on Friday, after the boarding has gone up. It records that an inspection should have happened, not that it did.
Site forms · ITR
Inspection and test record template (ITR), line by line
An inspection and test record is the proof that a piece of finished work was looked at before it was covered up or handed over: the right materials, built to the construction issue drawings and specification, within tolerance, sealed and connected, with its certificates in place. The template is simple. The discipline is filling it in at the work face rather than in the cabin, and keeping it unchanged afterwards. This page goes through Fidrel’s UK ITR template line by line and shows how it is filled in, adapted and locked.
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Where ITRs lose their value
Certificates that never meet the record
The pressure test certificate is in the M&E subcontractor’s e-mail, the ITR says “attached”, and at handover nobody can put the two together for the flats it covers.
A record that can be tidied up later
An ITR kept as an editable spreadsheet can be corrected after a failure is discovered. A record that cannot change once it is submitted is the only kind worth showing a client.
ITR and ITP: the record and the plan
An inspection and test plan sets out, before work starts, what will be inspected and tested, by whom, against which criteria, and where the client or designer must witness or release the work. The inspection and test record is what is filled in when each of those inspections actually takes place, for a particular element or area. Fidrel’s ITR template describes itself as the contractor’s inspection of completed work against the inspection and test plan; the plan itself is a document you keep alongside it.
Site forms
The six lines of the UK template
Work complies with construction issue drawings and specification: the inspector checks against the current issue, not an earlier one. Materials and products as specified: what is installed matches what was approved, including any substitutions agreed through submittals. Dimensions, setting out and tolerances checked: positions, levels, falls and gaps are measured, not assumed. Connections and seals completed: joints, fixings, fire stopping and seals are finished before anything covers them. Certificates and test results attached: the evidence for any test exists and has been put with the project’s documents. Non-conformances and actions: a written line for anything that failed and what is to be done about it.
Using the ITR in Fidrel
Step 1
Add the standard templates
In Site forms open Templates and choose Add standard templates. In a UK project this adds the Inspection & test record (ITR) along with a site safety inspection, a delivery inspection and a permit to work template.
Step 2
Fit the ITR to the trade
Edit the template, or make one per trade with New template: add check items, number items for readings such as a test pressure, or date items, and decide which items must be answered before the form can be submitted.
Step 3
Fill it in at the work
Choose Fill in a form and the ITR, set Location / element to the part of the work inspected, such as Level 2, flats 201–206, and answer each item Pass, Fail or N/A on a phone, tablet or computer.
Step 4
Record actions and submit
Write any non-conformances and actions in the text item, then Submit. Fidrel checks that every required item is answered, asks you to confirm, and locks the record so that it cannot be changed afterwards.
Making the template fit the work
The template belongs to the project once it is added, so it can be changed to suit each package. A drylining ITR might add board type, fixing centres and joint treatment; a plumbing ITR might add a number item for the test pressure and a date item for the test. Each item is a check answered Pass, Fail or N/A, a text, a number or a date, and any item can be made required. Forms already submitted keep their own copy of the items, so changing the template later does not alter them.
Locked on submission, counted in the list
A form can be saved as a draft while the inspection is in progress and submitted when it is complete. Once submitted it is locked for everyone, administrators included, and only drafts can be deleted. Completed forms are numbered F-001 onwards, newest first, with the location, the person who carried out the check and the date; each shows how many items were answered Fail, and the list can be searched by form, location or inspector and filtered by template.
ITR or inspection record?
Fidrel has two ways of recording an inspection. The ITR is a site form: a fixed checklist, answered line by line and locked. An inspection under Inspections & quality is a single record with a type, a responsible person, photos and a result of passed, remarks or failed, from which a non-conformance can be raised directly. Use the ITR where the client expects a completed checklist for each area, and an inspection record where the evidence is photographic or a failure must turn straight into an NCR.
What the ITR template does not do
Fidrel holds no inspection and test plan: there are no hold or witness points, no notice before one and nothing that stops work at one. Site forms hold no photos or attachments; certificates and test results are kept in the project’s documents, and the form records that they are there. A Fail on the ITR is counted but does not raise a non-conformance by itself. A submitted form cannot be printed or exported from Fidrel.
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Site forms · ITR
Frequently asked questions
Anything else on your mind? We are happy to help.
Talk to usA record, filled in at the time, that a specific piece of work was inspected or tested against the drawings and specification, with the result of each check and any actions.
The ITP plans the inspections and tests before work starts; the ITR records each one as it is carried out. Fidrel provides the record, not the plan.
Yes. Add, remove or retype items, make items required, or create a separate template for each trade with New template. Forms already submitted are not affected by changes.
No. It is locked for everyone, administrators included. If something was recorded wrongly, submit a new form that explains the correction and refers to the first.
Into the project’s documents, in the folder your team uses for them. The ITR has a check item confirming that certificates and test results are attached there.
Any project member who can write in the project, including a subcontractor’s supervisor with that access. Carried out by starts with the person who opens the form.