Written at the end of the month
A weather sheet filled in from memory, or from a forecast website, is challenged the moment anyone compares it with the entries of the trade that kept working. The record has to be the day’s own.
Site diary
Recording adverse weather on site, on the day it happens
When a contracts manager asks six months later how many days the roof was lost to wind, the answer is in the diary or it is nowhere. A weather record is only worth something if it was written on the day, says what the weather stopped, and has not been quietly improved since. Fidrel’s site diary gives the weather and the delay their own fields, dates the entry, takes photos and logs every later change by name and time.
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Why weather records fail when they are needed
“Rain” without the consequence
Rain is not a delay. Rain that stopped the pour on the fourth-floor slab from ten o’clock and sent the concrete back is. The record has to tie the weather to the work it affected and the time it was lost.
An entry that was tidied up later
A diary that can be rewritten without trace cannot support anything. Edits are not the problem; invisible edits are.
What a weather record has to show
Five things: the date; the conditions, in terms a reader can test against another source; the work that was stopped and the work that continued; the time lost, by start and finish rather than “most of the day”; and who decided to stop. A sixth, photographs, turns a statement into evidence. A record with those six written on the day is hard to argue with. A record with “bad weather, no work” written on a Friday for the whole week is easy to argue with, whatever the weather was.
Site & diary
Weather and delay as separate fields
Fidrel’s UK diary has Weather in the Work & resources group and Delays / disruptions in the Follow-up group, beside Work in progress, People on site and Plant / resources. Keeping them apart matters: the weather field says what the day was like, and the delay field says what it cost. A reader filtering a year of entries by date can read the two columns side by side and count the days on which weather appears in both. The number of people on site on a lost day is a figure the commercial team will want, so fill it in on those days above all.
Recording a weather day in Fidrel
Step 1
Write the entry on the day
Choose New site diary entry, keep the Date as the day in question and name the Work area / location affected. Type the Weather as it was: wind speed if you have it, rain from when to when, temperature at the morning check.
Step 2
Say what stopped and for how long
In Delays / disruptions write which work stopped, at what time, for how long and who took the decision. In Work in progress write what carried on, so the entry also shows when the day was not wholly lost.
Step 3
Attach the photos
Under Files & photos use Take photo for the standing water, the anemometer or the crane out of service, there and then. A photo in the entry carries the entry’s date; a photo in a camera roll does not.
Step 4
Keep the record honest afterwards
If a figure needs correcting later, edit the entry. The change is written to Activity & history with the field, the old and new value, your name and the time, so the reader sees both versions.
Dated on the day, numbered and found again
Each entry carries its date and the author, and gets the next number in the project, SD-001 onwards. The list is shown day by day, so a run of weather days is visible as a run. Search records finds entries by title, and From date and To date narrow the list to the period in question; location and company narrow it further. A photo attached under Files & photos belongs to that entry and that date.
Edits are allowed, and they are all logged
An entry is not frozen; the author, the responsible person or an administrator can edit it when a figure was wrong. What makes the record trustworthy is that an entry cannot be deleted and that every change is written to its Activity & history as the fields changed, with the old value, the new value, the person and the time. A reader can see that the hours lost were changed from four to six on a later date, and by whom, and judge the record accordingly.
What the weather record does not do
Fidrel has no weather feed: the conditions are typed by the person on site, and the diary attaches no forecast or station data. Fidrel does not count the working days lost or move the programme because of a weather entry. The diary is a record of the day, not a claim: Fidrel writes no notice, assesses no extension of time and keeps no register of compensation events. The diary is not exported to PDF or Excel from Fidrel.
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The conditions in testable terms, which work stopped and which continued, the time lost from and to, who decided and photos of the conditions. Fidrel gives the weather and the delay their own fields.
No. There is no weather feed. The person writing the entry types the weather as it was on site, which is also what a reader can later check against the trades’ own entries.
Yes, by its author or an administrator, and the change is logged in the entry’s history with the field, the old and new value, the name and the time. An entry cannot be deleted.
Filter the diary by From date and To date and read the Weather and Delays / disruptions fields of the entries in that period. Search by title finds entries titled for the weather.
No. The diary records what happened. Counting lost days and deciding what follows under the contract is for the contracts manager, using the entries as evidence.
Yes. Under Files & photos, Take photo opens the camera on a phone and several files can be added at once, up to 25 MB each. Each photo belongs to the dated entry.