A forecast that is a snapshot
The cash flow was drawn in a spreadsheet when the budget was approved. By the time the third change order is approved, nobody has updated it, and finance is working from numbers that stopped being true months ago.
Owner cash flow
Construction cash flow forecast: planned, invoiced and paid by month
An owner funding a project needs to know how much will be paid in which month, so the money is ready when the invoices arrive. This page shows the month-by-month view in Fidrel, built from the budget, the forecast and the recorded invoices, and says what the view leaves out.
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Why funding and invoices miss each other
Invoiced is not paid
An invoice approved in March can be paid in April, and the month that matters to the treasurer is the one in which the money leaves. A view that shows only invoiced cost answers a different question.
One total for the whole project
The budget says the project costs a certain amount, but not in which months. Without a spread across the schedule, funding is arranged for the total and the peak months come as a surprise.
What the view is made of
Four series sit side by side. Planned cost comes from the budget spread over its months, Estimate at completion from the forecast, Invoiced from the invoices coded to the budget, and Paid incl. tax from the payments recorded. Actual costs use the service start date, otherwise the invoice date, which is why a service invoiced late still lands in the month the work happened. Payments are shown separately, including tax, because they follow the due date and not the work.
Cost tracking
From a line item to a month
The estimate at completion is calculated per line item, as what has been invoiced plus what remains under the forecast, or the highest of the current budget, the commitments and the invoiced amount when no forecast has been entered. The period view then places those amounts in months. The owner can read the project’s total on the cost tracking page and the same figures month by month here, and both come from the same records.
Reading and building the month-by-month view
Step 1
Open Time phasing & cash flow
In the project’s finances, open the Project finances tab and choose Time phasing & cash flow. The chart and the table show every month with its planned cost, estimate at completion, invoiced cost and payments.
Step 2
Spread the budget and the forecast
Open Add · Time phasing & cash flow, enter the From and To dates, choose the Source, Planned cost or the forecast, and give a Reason. Amounts are spread evenly by month unless you supply a custom allocation.
Step 3
Adjust a month
Under the edit section choose the version and change the amount for a single month, for example when a long-lead delivery moves cost into a later month. Each change is saved as a new version with its reason.
Step 4
Record what is paid
Invoices coded to the budget count as actual cost, and a payment is recorded with its Payment date when it is made. Paid incl. tax is shown separately from invoiced cost.
Step 5
Switch the view and export
Choose Month, Quarter, Year or All, set the alert thresholds so you are told when the forecast exceeds the budget, and export the cost report to Excel or CSV for the finance team.
Who may change the figures
Finance permissions are set per person, with separate rights to map costs, approve, set the budget and set the forecast. A person with the budget or forecast right can add and edit the periods; others read the chart and the table. That keeps the forecast in the hands of whoever answers for it.
What the cash flow view does not do
The forecast is not built from payment applications; those and retainage are kept per contract between two parties, outside this forecast, with no AIA form and no line-item schedule of values. There is no bank or accounting connection: a payment is recorded by hand, and no bank transfer is performed. The forecast is entered and updated by the team; amounts are spread evenly by month unless you supply a custom allocation.
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Owner cash flow
Frequently asked questions
Anything else on your mind? We are happy to help.
Talk to usOpen Time phasing & cash flow in the project’s finances and add periods for the planned cost or the forecast. Amounts are spread evenly by month unless you supply your own allocation.
Invoiced is the cost on invoices, placed in the month of the service start date or else the invoice date. Paid incl. tax is the payments you have recorded, with their payment dates.
No. Recording a payment notes a payment already made, and no bank transfer is performed. There is no bank or accounting connection.
Yes. A selector switches the chart and the table between Month, Quarter, Year and All, and cost tracking exports to Excel and CSV.
People with the budget or forecast right in the project’s finance permissions. Anyone else with access to the page can read the figures but not change them.
No. Fidrel records the invoices you code and the payments you enter, and the limits above say which billing documents it does not generate.