The packing slip is the only record
The driver’s copy gets signed and filed, and the only trace of what was wrong is a scribble beside a line. When a shortage turns up in the finishing stage, the record is one person’s word against the carrier’s.
Receiving inspection
Material delivery inspection checklist
The truck is at the gate, the driver wants a signature on the packing slip, and the crew wants the pallets off the bed. A receiving inspection is the few minutes in between: does what arrived match the purchase order, is it undamaged and labeled, and did the certificates come with it? This page lists what to check, shows Fidrel’s delivery inspection form line by line, and says where a failed check goes.
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Why receiving checks get skipped
Different people check different things
One foreman counts pallets, another checks labels, and nobody looks for the test report. A fixed list of check items means the same question is asked of every delivery.
A failed check goes nowhere
A damaged crate noted on paper stays on paper. Without a count of failed items across deliveries, nobody sees which supplier keeps sending short or damaged material.
What a receiving inspection should capture
Whatever format you use, a delivery check answers the same questions: who delivered and under which packing slip or PO number; whether the item, quantity and quality match the order; whether anything is damaged; whether the material is labeled so it can be told apart in the laydown area; whether the test reports, listings or certificates the specification asks for came with it; and who checked, where and when. The packing slip number is the key, because it is what lets you match the check to the supplier’s invoice later.
Site forms
The five lines of the US template
Fidrel’s US delivery inspection has two text lines and three check items. Supplier and packing slip number is text, so it holds the company and the slip together. Correct item, quantity and quality, Undamaged and correctly labeled, and Certificates and listings attached are check items, each answered Pass, Fail or N/A. Remarks is free text for what was short, refused or promised to follow. Because a template is a list of items of four kinds (check, text, number and date), you can add a Number for tons received or a Date for the ticket.
Using the delivery inspection form in Fidrel
Step 1
Add the standard templates once
In Site forms open the Templates tab and choose Add standard templates. The US set includes Delivery inspection, described as a check of a delivery against the purchase order and packing slip. Edit it, or add check items of your own.
Step 2
Start the form at the gate
Choose Fill out a form and the Delivery inspection template. Enter the Location / element, who it was Performed by and the Date, then type the supplier and the packing slip number in the first line.
Step 3
Answer the check items
Each check item is answered Pass, Fail or N/A: correct item, quantity and quality; undamaged and correctly labeled; certificates and listings attached. On a phone, the three buttons sit beneath each item. Add remarks for shortages and rejected items.
Step 4
Submit and lock
Choose Submit. Fidrel warns that the record will be locked and cannot be changed afterward, and required items must be answered first. A draft can be saved until the second truck has been checked.
Where a Fail goes
A check answered Fail counts as a deficiency, and the list of completed forms shows how many deficiencies each form contains next to its number, template, location, inspector and status. You can search by form, location or inspector and filter by template, so a month of deliveries can be scanned for the ones that failed. A submitted form is locked for everyone, administrators included, and it keeps its own copy of the check items, so a later change to the template does not touch it.
What the form does not do
A Fail is counted as a deficiency in the list; it does not open an NCR on its own. The form has no photo or signature field, so a photo of a damaged pallet belongs in the daily report. The form is not linked to a purchase order in Fidrel, the packing slip number is text you type, and Fidrel keeps no stock record of what arrived. Fidrel sends no e-mail when a form is submitted. Fidrel’s standard safety inspection is a checklist too; using any form does not mean a safety or building rule has been met.
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Receiving inspection
Frequently asked questions
Anything else on your mind? We are happy to help.
Talk to usThat the supplier and packing slip match the order, that the item, quantity and quality are right, that nothing is damaged, that it is labeled, and that required certificates came with it.
A check item is answered Pass, Fail or N/A. There are also text, number and date items, so you can record quantities or ticket dates.
Yes. Build your own templates with check items, where each item has a heading and a type and can be required, or start from the standard templates and change them.
No. A submitted form is locked for everyone, administrators included. A later change to the template does not affect it.
No. A Fail is counted as a deficiency in the list of completed forms. If you want an NCR, you create one yourself.
Not to the form. Put the photo in the daily report for that day, where Take photo opens the camera, and mention it in the form’s remarks.