Change orders
An RFI answer sometimes changes the scope, the cost or the time, and the change order that follows should point back to the question that started it. In Fidrel you start the change order from the RFI itself: its title, question and location are carried over, the two stay linked, and the change order’s cost sits in the budget as an expected change until an administrator approves it.
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The architect’s response to an RFI adds a door or moves a drain, and the subcontractor prices it by email. Months later the owner asks why the change order exists, and nobody can find the question it came from.
The project engineer copies the RFI title and question into a new change order form by hand. Small differences creep in, and the two records no longer describe the same thing.
The proposed amount lives in the project manager’s tracking sheet. The budget does not show a pending change until someone updates a second file, so the owner’s forecast is always a step behind.
The change order starts with the RFI’s title, the question as its description, the area as its location and the person the RFI was addressed to as the responsible person. The RFI lists the change orders raised from it by number and title, such as CO-005, and the change order keeps the RFI among its relationships, so either record leads to the other. The same button exists on issues, and an NCR can start a change order too.
Change orders & deviations
Each change order has a number, a scope type, a proposed cost, an approved cost, an invoiced cost, a deduct amount and the schedule impact in days. The change order register holds change orders and NCRs together, and the Activity & history section shows every edit. The amounts are in the record’s own currency; if it differs from the budget’s, Fidrel asks you to change the record’s currency before the cost is carried into the budget.
Step 1
Open the RFI under Review, scroll below its details and press New change order. Fidrel opens the change order form with the RFI’s title as the title, its question as the description and its area as the location; save it to create the record.
Step 2
Choose Changed scope, Added scope or Deleted scope, enter the Proposed cost and the Schedule impact (days), add the Reason and the Contract / spec section, and attach the supporting files, such as the sketch or the subcontractor’s quote.
Step 3
Link a budget item so the cost is carried into the budget. A linked change order shows as an expected change in cost tracking, and it stays expected until an administrator approves it and enters the Approved cost.
Step 4
Move the change order from Draft to Sent, then to Under review or More information needed, and finally Approved or Rejected. Approved work goes on to Performed and Closed, and the RFI shows the change order’s number and title.
An RFI is a question and an answer. It does not authorize extra work or extra money, and Fidrel does not treat it that way: the budget does not move because an RFI was answered. It moves when a change order is approved, which keeps a clear line between the clarification and the decision to pay for it.
Only a project administrator approves a change order or enters the approved cost. There is no e-signature, and recording a change order does not replace the contract’s notices and decisions. Fidrel supplies no standard contract forms, so write the change order in the form your contract calls for. Creating or approving a change order sends no e-mail; the responsible person is told in Fidrel.
Your trial applies to your first own project and starts when that project is created. No card required. Afterwards, choose card or invoice to continue.
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Read moreYes. Open the RFI and press New change order. The title, the question, the area and the person it was addressed to are carried over, and the change order is linked to the RFI.
No. The two records stay independent apart from the link. The RFI keeps its own status, and the change order moves through its own statuses from Draft to Closed.
Only a project administrator can approve or reject a change order or enter the approved cost. Members with write access can create the change order and fill it in.
A change order linked to a budget item shows up as an expected change in cost tracking. Once an administrator approves it, the amount goes into the current budget and the original budget stays fixed.
Yes. A change order can also be started from an issue, an NCR or an estimate line item, and the same link between the two records is kept.
