The status lives in someone’s head
Which changes are priced, which are with the owner and which are waiting on more information is rarely written anywhere you can filter.
For the project manager
Change order tracking for project managers
A project manager has to know three things about every change: where it stands, what it costs and what it does to the dates. Fidrel keeps that in one numbered register, tied to the RFI or issue it came from and to the budget line it will move.
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Why the change log goes stale
The cost is separate from the change
A proposed amount in one file and an approved amount in another means the budget is updated late, or twice.
The origin gets lost
Weeks later nobody can find the RFI, drawing or photo that started the change, so the pricing is argued from memory.
What belongs to you and what to an administrator
You can raise, price and follow a change order and keep its history, which records every edit field by field. Entering the Approved cost, and approving or rejecting the change, belongs to a project administrator; the field is disabled for anyone else and the form says that administrator approval is required. If you are not an administrator, you prepare and chase, and the administrator decides. The budget has its own second approval, so a change order that is approved in the register still has to be approved as a budget change before the current budget moves.
Change orders & deviations
Reading the log as a manager
The overview splits approved changes by kind into change orders, revisions and other, and counts the ones awaiting a decision. The register keeps the proposed, approved and invoiced amounts apart, so you can see what was asked, what was agreed and what has been billed to date on the same change. A schedule impact in days sits on the change, and an activity in the schedule can be linked to a change order, so the date effect is traceable to its cause.
Keeping the log week by week
Step 1
Start the change where it began
From an RFI, an issue, an NCR or an estimate line item, create the change order, and the title, location and responsible person carry over. The two records link to each other. Or choose New change order in the register and fill it in by hand.
Step 2
Fill in the cost and the days
Enter the type (added, changed or deleted scope), the Reason, the Contract / spec section, the Proposed cost, any Deduct amount and the Schedule impact (days). Attach the files that support it, up to 25 MB each. The change order gets a number such as CO-001.
Step 3
Move it through the statuses
A change order goes from Draft to Sent, then Under review or More information needed, and ends as Approved or Rejected. An approved one goes on to Performed and Closed; a rejected one returns to Draft or goes to Closed. Search records and Filters find the pending ones.
Step 4
Link the budget item
Link a budget item to carry the cost into the budget. The amount arrives as an expected change that waits for approval under Project finances, and only then counts in the current budget.
What the register is not
The register does not replace contractual notices and decisions. Fidrel does not generate contract change documents or standard forms, and it gives no legal advice about whether a change is valid or on time. An NCR does not turn into a change order by itself; you create the change order from it. Fidrel also sends no e-mail about change orders, so tell people in the project the way you do today.
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For the project manager
Frequently asked questions
Anything else on your mind? We are happy to help.
Talk to usA number, a type, a description, a reason, a company, a responsible person and a due date, with proposed, approved, invoiced and deduct amounts and the schedule impact in days. Documents and drawings can be linked.
Yes. Create it from the RFI, an issue, an NCR or an estimate line, and the title, location and responsible person carry over, with the two records linked.
Only a project administrator approves or rejects it and enters the approved cost. Everyone with access can follow the status and the history.
Not when the change order is approved. A linked change order sits as an expected change until it is approved under Project finances, and only then is the amount in the current budget.
Yes. The Activity and history view shows every change, field by field.