Attachments with no record
Drawings go out as email attachments or file-sharing links. Months later nobody can show which revision the steel fabricator received, on what date, or whether it was issued for construction or only for review.
Transmittals
Construction transmittal software
A transmittal is the record of what you sent, to whom and why. In Fidrel you issue drawings and documents with a stated purpose and locked revisions, each recipient gets a unique download link by email without needing an account, and the project sees which revision each emailed recipient holds.
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Why transmittals get messy
Superseded sets still in the field
When a sheet is revised, the people who hold the old revision are rarely told. Work continues on a superseded drawing because nobody kept a list of who received it.
A stated purpose and locked revisions on every transmittal
Every transmittal is numbered in the project, such as TR-004, and carries one of six purposes: For information, For coordination, For review, For approval, Issued for construction (IFC) or As-built record. For an IFC transmittal, only approved revisions and revisions already issued for construction can be sent, and the database checks this at issue. Once issued, the transmittal cannot be changed, so the record of what went out stays exactly as it was sent.
Common data environment (CDE)
Unique links for people outside the project
Recipients need no Fidrel account: each gets an email with a unique link to the documents, valid for up to 30 days. The transmittal log shows each recipient as Sent, Opened or Not opened, and recipients can confirm receipt by entering their name. A transmittal can also be printed from the browser for a paper record.
How you issue a transmittal in Fidrel
Step 1
Pick documents and a purpose
Choose current revisions and the purpose, from For information to Issued for construction (IFC) or As-built record. Only revisions in the Shared or Published state can be issued.
Step 2
Add the recipients
Enter each recipient’s name, company and email, or add people from the contact register or the project team. Issuing locks the transmittal and the exact revisions it lists.
Step 3
Send and follow up
Fidrel emails each recipient a unique download link. You see who has opened it, recipients can confirm receipt, and when a revision is superseded you can notify up to 50 holders at once.
Who holds which revision
The Who holds which revision view lists, per document and recipient, the revision that was sent, when the link was opened and confirmed, and whether a newer revision has replaced it. In one step you can email up to 50 recipients holding a superseded revision, and their link page names the revision that replaced it.
What transmittals do not do
Recipients can download and confirm receipt, but they cannot reply, comment or upload documents back. Links expire after a fixed 30 days and are not password-protected. Opened means the link page was opened, not that each file was downloaded. There is no ZIP download for recipients and no export of the transmittal log, and Fidrel does not claim ISO 19650 compliance.
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No. Here a transmittal is the record of drawings and documents you issue to others. The cover sheet that goes with a contractor’s submittal package belongs to the submittal workflow, which Fidrel keeps in its own submittal log.
No. Each recipient gets a unique link by email, and the link gives access to that transmittal’s documents for up to 30 days.
No. Issuing locks the transmittal and the exact revisions it lists, so the record shows what was actually sent. To send something else, issue a new transmittal.
The transmittal log shows whether each recipient has opened the link page, and recipients can confirm receipt by entering their name. Downloads of individual files are not tracked.
The Who holds which revision view shows who still holds the old revision, and you can email them that it has been superseded. Their link page also says which revision replaced it.
Up to 50 recipients by email per transmittal, with an hourly limit on how many transmittals one person can send.